Description of the Information Policy

The Informing Policy has been developed with the aim of improving the quality of corporate governance, ensuring compliance with legislation, local legal acts of JSC Belagroprombank (hereinafter referred to as the bank), ethical standards (rules), preventing corruption, fraudulent and other illegal actions, taking appropriate measures when identifying a conflict of interest and (or) the conditions for its occurrence, and establishes a general procedure for informing.

High-quality implementation of the Informing Policy is aimed at organizing an appropriate internal control system, timely detection and prevention of cases of involvement of employees (including managers at all levels) of the bank, employees, managers and founders (participants, property owners) of organizations - participants of the banking holding in the commission of illegal and (or) unethical actions.

In accordance with the Informing Policy, employees and managers at all levels of the bank, organizations - participants of the banking holding, clients or other persons are provided with the opportunity to freely and promptly report (including with the mandatory possibility of anonymity) illegal and/or unethical actions in the activities of the bank or banking holding through the following notification channels operating in the bank:

written appeals from citizens and legal entities, including comments and/or suggestions entered into books of comments and suggestions;
personal reception of citizens, their representatives, representatives of legal entities;
direct telephone lines conducted by the Chairman of the Management Board, the First Deputy Chairman of the Management Board, and the Deputy Chairmen of the Management Board;
Hotline for bank employees;
the bank's electronic communication channels (corporate e-mail, social networks, video hosting and information portals on the global computer network Internet, through which the bank processes requests);
informing the official responsible for internal control in the bank (persons replacing him) through the following communication channels:
office phone;
Email: conf.info@belapb.by;
direct notification of the chairman of the audit committee through the use of a public communication channel: e-mail conf.info_audit@belapb.by;
messages to the bank’s Management Board using a public communication channel: e-mail conf.info_pravlenie@belapb.by;
messages to the bank’s Supervisory board through the use of a public communication channel: e-mail conf.info_NS@belapb.by;
messages to the General meeting of shareholders through the use of a public communication channel: e-mail conf.info_OSA@belapb.by.

The source of information is given the opportunity to personally select the most convenient notification channel and (or) address its message to a specific authorized person (body) of a bank at any level.

Information on facts of illegal and/or unethical actions received through notification channels and/or authorized persons (bodies) of a bank at any level and which becomes known within the framework of ongoing investigations is confidential and is not subject to disclosure, except in cases stipulated by law.

Summary information on the implementation of the Policy in the bank is communicated to:

to the bank's Management Board for information with a view to taking, if necessary, prompt response measures;
to the audit committee to assess the effectiveness of the bank's system for reporting potential cases of fraudulent actions by bank employees and third parties, as well as other violations in the bank. and consideration of the results of the implementation of measures taken by the bank in response to reports of illegal and (or) unethical actions of employees and other violations;
to the bank's Supervisory board to consider issues related to the implementation of the Policy, including to indicate to the bank's management the need to eliminate identified violations.